Articles on: Tracks

How to create a Track in Xobin?

Xobin Tracks provide an integrated platform to streamline your recruitment process by amalgamating assessments, Xoforms (job forms), interviews, and more. This tutorial guides you through the process of crafting a Xobin Track, encompassing three pivotal aspects: Defining track particulars, Receiving job applications, and Establishing distinct track stages.

Creating a job track in Xobin is an easy and straightforward process that allows you to manage your hiring process efficiently. Please follow the steps below:

Step 1: Defining Track Details:

Log in to your Xobin account using your credentials.
Navigate to the Xobin Tracks Section from the left navbar

Initiate the process by selecting the + Create Track option.
Clicking on Create Track will open a new pop-up to enter the Track Name and Hit the button Create from scratch.

Define essential Track Information by entering the following details:
Job Position Name
Employment type (Full time, part-time, internship, etc.)
Department (Engineering, Sales, Marketing, Operations, HR, etc.)
Location (Select country and indicate if it's a remote job)
Salary Range (Monthly/Yearly) and Currency
Candidate Experience Requirement

Utilize the "Generate AI Description" feature to automatically generate the job description based on the provided job details. Or you can manually enter the Job Description. Click "Next" to proceed to the next step.

Step 2: Receiving Applications in Track

In this step, we will add Application Form Fields to receive the candidate details.
You can customize the form fields you want applicants to fill out when submitting their applications. Common fields include the below fields which can be pick and add directly from the suggestions.
Name (Mandatory)
Email (Mandatory)
Phone Number
Resume/CV Upload
Years of Experience

In addition to the standard fields, you can create any number of custom fields for your job application form. Simply click the + Add New Form Field button and ask candidates questions that are specific to your role or company. For example, you could ask if they are comfortable working in a night shift, or if they have any experience with certain software programs. You can also create yes/no questions, drop-down lists, and other types of questions. We have covered almost every question type, so you can be sure to find the right fields to get the information you need from your candidates.

Customize Form Instructions:
Provide clear instructions for applicants about the application process, required documents, and any other relevant details needed for each field of the application form.

Set Submission Rules:
Configure any submission rules such as mandatory fields, optional fields, maximum file size for resumes, etc. Click on the Next button to move on to the next step.

Step 3: Creating Track Stages

In this last phase, define the distinct stages of your hiring process within the track. Below are the common stages on a track that can be added from the suggestions:
Applied (Mandatory)
Hired (Mandatory)
Rejected (Mandatory)
Feedback form

While adding other stages like Screening, Interview or any other customize stage, follow the below steps:
Stage Name: Assign a customized name and color to the stage.
Stage Type: Choose the appropriate type from the provided options.

Based on your selection in Stage type, you can continue setting up the current stage in the following way:
A. Basic: Set up a stage with no conditions or auto-advance criteria.
B. Assessment: Selec the stage type as Assessment and link an assessment from your Xobin Assessment Dashboard or create assessment from Scratch on the spot. Then enter the email message for inviting the candidates. Lastly, select the AutoAdvance to automatically move candidate to the next stage defining certain criteria like test score more than 50% or specific section score more 40% etc. Save Stage

C. Form: Select the stage type as Form and link a Job form(Xoform) from the Xoform Dashboard. Then, select the AutoAdvance option to automatically move candidate to the next stage defining certain criteria like from the form fields.

D. Live Interview: If you are conducting live interview in this stage, then select the Interviewer from your team. You can also add Interview scorecard for evaluating different traits. You can also explore other options like team evaluation, round robin and Exclusive Evaluators.

E. Automated Interview: Similar to Live Interviews, you can select the automated interviews from the Interviews section of your Dashboard (No need of Human Interviewer), you can add scorecard for evaluating different traits. You can also explore other options like team evaluation, round robin and Exclusive Evaluators.

F. Review: Lastly, you can select the stage type as Review to manually review the candidate based on different traits in scorecard.

After adding all the stages, you can Reorder stages or configure stages as per your requirement. Lastly, click on Post to Publish your Track successfully.

Congratulations! You've successfully created a Xobin Track with all the essential components. You can now start using this track to manage your hiring process efficiently.

Remember to regularly monitor your track's progress, review candidate submissions, and make necessary adjustments to ensure a seamless candidate journey. If you encounter any issues or need further assistance, don't hesitate to reach out to Xobin's support team for help.

Updated on: 08/08/2023

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